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Administrative Assistant

North Carolina State University at Raleigh Raleigh, NC

  1. Salary Not stated by the employer
  2. Employer North Carolina State University at Raleigh
  3. Location Raleigh, NC
  4. Workplace On site
  5. Role Administrative Assistant
  6. Posted Sep 15, 2026
  7. Reference pa-235003
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Administrative Assistant at North Carolina State University at Raleigh, Raleigh, NC
Be the welcoming face and operational hub of the Department of Physics and Astronomy. As the Administrative Support Specialist, you will provide comprehensive administrative and programmatic support that keeps the department running smoothly while serving as the primary point of contact for faculty, staff, students, and visitors. You will play a key role by coordinating daily operations, supporting faculty, staff, and students, managing departmental communications, and delivering exceptional customer service that advances the department's teaching, research, and outreach mission.

Key Responsibilities

Administrative Operations & Customer Service

  • Serve as the primary front-line contact for the department by welcoming visitors, responding to phone and email inquiries, providing information on departmental policies and procedures, and supporting faculty, staff, and students.
  • Provide administrative support for departmental operations, including composing correspondence, editing faculty documents, scheduling departmental spaces, coordinating thesis and preliminary examinations, and providing partial on-site support for Centennial faculty.

Program & Event Coordination

  • Coordinate departmental events and activities, including weekly pizza talks, graduate teas, and other programmatic initiatives that support student and faculty engagement.
  • Manage faculty and student travel arrangements, process reimbursements, coordinate textbooks with the University Bookstore, and provide administrative support for faculty teaching large service courses.

Financial, Facilities & Resource Management

  • Oversee Capital Asset Management System (CAMS) responsibilities, maintain departmental supplies and equipment inventories, and serve as the department liaison with Housekeeping and as the building liaison for Riddick Hall.
  • Support efficient departmental operations by coordinating facility-related needs and maintaining organized administrative processes.

Communications & Digital Content

  • Maintain the department website, manage the general departmental email inbox, and create social media and promotional content that supports departmental communications and outreach efforts.

If you are an organized, customer-focused professional who enjoys supporting a dynamic academic environment, coordinating multiple priorities, and building positive relationships with faculty, staff, students, and visitors, we encourage you to apply. If you take pride in delivering exceptional administrative support, communicating effectively, and helping a department operate efficiently every day, we'd love to have you join the Department of Physics and Astronomy.
Apply on North Carolina State University at Raleigh's site You apply directly with the employer.

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