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Administrative Assistant

North Carolina State University at Raleigh Raleigh, NC

  1. Salary Not stated by the employer
  2. Employer North Carolina State University at Raleigh
  3. Location Raleigh, NC
  4. Workplace On site
  5. Role Administrative Assistant
  6. Posted Aug 25, 2026
  7. Reference pa-234121
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Administrative Assistant at North Carolina State University at Raleigh, Raleigh, NC
Join NC State University’s Facilities Division as an Administrative Assistant on our Business Operations team and play an important role in keeping day-to-day operations organized, efficient, and connected. In this position, you’ll provide comprehensive administrative support, assist with special projects for the Assistant Vice Chancellor, and work closely with campus partners to coordinate meetings, events, catering, space reservations, and guest arrangements.

Beyond administrative support, you’ll help foster a positive, collaborative workplace culture built on teamwork, emotional intelligence, integrity, kindness, and strong working relationships. This is a great opportunity for an organized, proactive professional who enjoys supporting others, solving problems, coordinating details, and making a meaningful contribution to a team that supports the university’s facilities and operations.

If you’re ready to bring your organizational skills, professionalism, and collaborative spirit to NC State’s Facilities Division, we invite you to apply today!
Key responsibilities and duties include, but are not limited to:
  • Coordinate and manage complex schedules and calendars for both the department and division, ensuring seamless communication and time management
  • Draft and prepare memorandums, create detailed spreadsheets, schedule meetings, and maintain essential records for the team
  • Maintain and update databases and spreadsheets for special projects assigned by the Assistant Vice Chancellor, conducting in-depth research, reconciling data from multiple systems such as Interscope and other project management tools, and producing both standard and customized high-level reports and presentations
  • Coordinate travel arrangements and process necessary separation paperwork in a timely manner
  • Assist in the development and lead the maintenance of procedures for tracking remote work, ensuring accuracy and consistency.
  • Serve as a resource for resolving complex, non-standard issues by coordinating with other work units, facilitating effective solutions, identifying and addressing internal issues that impact customer service and operational efficiency, and collaborating with departmental coordinators to establish standard processes and procedures to enhance overall efficiency.
  • Interpret guidelines and policies, respond to inquiries, and provide guidance on processes, services, and operations in non-standard situations.
  • Serve as a Facilities Division communications representative by developing and maintaining Standard Operating Procedures and delivering in-person training to departments.
  • Maintain and update the Facilities website using WordPress, ensuring content is accurate, current, and timely, and develop and distribute communications to keep employees informed of important updates and information.
  • Provide comprehensive technical and administrative support for Business Operations by initiating job postings, scheduling interviews, preparing hiring proposals, and processing separation paperwork to ensure a smooth recruitment process
  • Manage supply orders and maintain the supply closet, tracking inventory using AiM and the Capital Asset Management System to ensure accuracy.
Apply on North Carolina State University at Raleigh's site You apply directly with the employer.

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