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Research Administrator

North Carolina State University at Raleigh Raleigh, NC

  1. Salary Not stated by the employer
  2. Employer North Carolina State University at Raleigh
  3. Location Raleigh, NC
  4. Workplace On site
  5. Role Research
  6. Posted Aug 19, 2026
  7. Reference pa-233987
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Research Administrator at North Carolina State University at Raleigh, Raleigh, NC
Essential Job Duties

As part of the College’s research administration team, The Research Administrator plays an important role in supporting faculty and ensuring the effective management of sponsored projects. The position provides financial and administrative support throughout the full award lifecycle, from proposal development and submission through award management, reporting, and closeout. By partnering with faculty and university stakeholders, this role helps ensure sponsored projects are managed effectively and in compliance with university, state, federal, and sponsor requirements.
Proposal Development and Submission

  • Prepare, compile, and submit grant and contract proposals for assigned faculty through NC State University systems, including RED, and sponsor electronic submission portals such as Grants.gov, Research.gov, and EERE Exchange.
  • Collaborate with Principal Investigators (PIs) to develop proposal budgets, budget justifications, and other required documents in accordance with university and sponsor requirements.
  • Create and maintain RED records for faculty and coordinate with campus offices to facilitate timely and accurate proposal submissions.
  • Provide guidance and training to faculty within the assigned portfolio regarding NC State business processes and requirements for proposal development and submission.
  • Review proposal documentation for completeness, accuracy, and compliance with applicable university and sponsor guidelines.
  • Serve as a resource to faculty throughout the proposal process, identifying potential issues and coordinating resolutions with appropriate university offices.

Award Management

  • Manage an assigned portfolio of sponsored projects by monitoring financial activity, expenditures, budgets, and projections and providing Principal Investigators (PIs) with timely information to support effective project and financial decision-making.
  • Provide financial guidance and oversight by applying accounting principles, sponsor requirements, and university policies to budgeting, forecasting, personnel expenses, cost allocations, and other fiscal activities.
  • Partner with PIs throughout the award lifecycle by conducting regular financial reviews, discussing project spending and future plans, identifying potential issues, and recommending appropriate actions to keep projects on track.
  • Coordinate award modifications and approvals by preparing and managing project modification requests, including rebudgeting, no-cost extensions, changes in PI, equipment purchases, travel, pre-award costs, and other actions requiring university or sponsor approval.
  • Manage subcontracts and subawards throughout their lifecycle, including setup, monitoring, reporting, compliance, and closeout, while coordinating with PIs, university offices, and sponsoring agencies as needed.
  • Ensure financial and regulatory compliance by monitoring sponsored project activity, reviewing personnel and financial expenditures, supporting effort certification, and addressing issues in accordance with federal, state, university, and sponsor requirements.
  • Coordinate sponsored project closeout by resolving outstanding financial and administrative matters, completing final reconciliations, obtaining required approvals, maintaining project records, and coordinating timely submission of final reports and documentation.

Grant Reporting

  • Provide financial reports, budget analysis, and consultation to PIs to support effective fiscal management of sponsored projects.
  • Assist PIs and project teams with sponsor-required financial and progress reporting, ensuring reports are accurate, complete, and submitted by established deadlines.
  • Monitor and manage cost-share commitments and reporting, including maintaining appropriate supporting documentation and ensuring expenditures are accurately tracked and reported.
  • Reconcile project financial activity and provide supporting documentation for sponsor and university reporting requirements.
  • Respond to questions from faculty and project stakeholders regarding project financial status, reporting requirements, and allowable expenditures.
  • Maintain accurate and complete financial records and documentation to support reporting, audits, and compliance requirements.


If you are a detail-oriented professional who enjoys working with faculty, managing complex projects, and using financial expertise to support research, we’d love to hear from you.
Apply on North Carolina State University at Raleigh's site You apply directly with the employer.

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