Assistant to the Director, Center for Psychological Services

The Fairleigh Dickinson University Center for Psychological Services is a community mental health clinic serving the general public. Doctoral level psychology trainees provide care to area children, adolescents, and adults. The Assistant to the Director, Center for Psychological Services serves as Office Manager and provides advanced and diversified administrative support for the Office of the Director, and for matters related to day-to-day operations, accounting, billing of clients and vendors, third party reimbursement, and patient clinical service requests. Interactions include patients, faculty, clinic staff, doctoral students, public, media, and community-based mental health, educational, and medical agencies.

The major responsibilities for this position include providing administrative assistance to the Director in supporting the Center in the growth and development of various programs and initiatives; oversight of all confidential personnel and client matters; communication with patients, staff, students, and faculty to ensure compliance with all Center, School, College, and University policies and procedures, as well as New Jersey State laws/regulations related to mental health services; researching information and serving as a representative to other areas of the university and community-based courts, social services, mental health, medical, and educational agencies; facilitation of all HR processes; review of all daily bank deposits; generation of daily and monthly financial reports on revenues collected and balances due; and production of financial reports on operation item line balances and overall expenditures for Center as well as grant budgets; and generation of monthly reports on the volume of client visits, staff and clinician activities and serving as liaison to other schools and departments at the University for non-clinical matters.

Additional responsibilities include: providing day-to-day work direction and delegating work to the Secretary/Receptionist and student workers; maintaining payroll for faculty, non-faculty, staff, and students; maintaining and facilitating third party reimbursement for outside service contracts (e.g. NJ Department of Veterans Affairs, FDU Athletics), and numerous internal and local school/community agencies; equipment maintenance; completing all purchase requisitions for supplies, resources, and professional materials/equipment; and coordinating events hosted by the Director.

The incumbent is expected to work independently and collaboratively on day-to-day tasks and both short and long-term projects as assigned by the Director and to assume a leadership role in carrying out such projects. Makes decisions in the absence of the director as appropriate and within scope of the position (i.e., non-clinical and non-academic decisions). This position reports to the Director, Center for Psychological Services.