Development Specialist

Pittsburg State University is accepting applications for a Development Specialist in the department of Advancement Services that is responsible for serving as a critical contributor to the accurate and timely processing of philanthropic gifts, asset monitoring, and donor stewardship activities.

Duties and Responsibilities

Gift Processing and Data Entry – 50% 

• Accurately processes and records charitable donations, pledges, matching gifts, and non-cash gifts in the Foundation’s database 
• Confirms proper allocation of funds based on donor intent 
• Prepares and issues acknowledgment letters, gift receipts, and tax documentation within established timeframes 
• Maintains up-to-date and accurate constituent records in the donor management system 

Compliance and Data Quality - 25%  

• Ensures all processed gifts comply with IRS charitable contribution rules, PCI compliance, and internal audit standards 
• Reviews supporting documentation to verify compliance with gift acceptance criteria 
• Upholds data integrity standards through routine audits and validations of gift records 

Collaboration and Communication – 15% 

• Coordinates with internal stakeholders and leadership to ensure all gifts are accurately categorized and properly receipted 
• Responds to internal and external inquiries regarding gift status, documentation, and donor records 
• Supports reconciliation of gift data with financial operations during monthly and year-end close processes 

Additional Administrative Support – 5% 

• Assists in documenting and refining gift processing procedures and workflows 
• Contributes to special projects, reporting, or audit preparation as needed 

Other Related Duties – 5%  

• Performs other duties assigned directly related to the Foundation’s mission and operations

Education and Experience

Required Education and Experience - Time of Hire

• At least two years of experience in data entry, accounting support, donation processing, or related administrative work 
• Strong attention to detail and accuracy in handling financial and donor information 
• Ability to maintain confidentiality and work with sensitive donor data 

Preferred Education and Experience

• Bachelor’s degree in accounting, business, or related field 
• Experience working in a nonprofit, foundation, or higher education environment 
• Familiarity with donor management or fundraising software (e.g., Salesforce, DonorPerfect, RazorsEdge) 
• Knowledge of IRS charitable giving regulations, PCI compliance, or general nonprofit accounting principles 
• Experience reconciling financial data and preparing donor acknowledgment letters or receipts 

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background, sex offender, and credit check.

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time, Monday – Friday, 8:00 AM – 4:30 PM or other hours as needed

Application Documents Required*:

• Resume
• Cover Letter
• Names and Contact Details for three (3) Professional References

*Consolidate into two documents to upload.

Open Until Filled with a first consideration date of July 7, 2026

Search Committee Chair: Donna Jacobs, [email protected]

Visa Sponsorship is not available for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.