Administrative Assistant

The Administrative Assistant reports directly to the Office Manager and serves as the receptionist for the Career Center. This role provides administrative support to the team and plays a key part in ensuring smooth daily operations. This position is responsible for opening and closing the office, answering the main phone line, and managing the Career Center’s email inbox. The Administrative Assistant is also responsible for processing daily financial transactions, including cash, checks, and credit card deposits. Additional duties involve managing student check-ins for scheduled appointments, overseeing both virtual and in-person drop-in hours, and handling pending student account requests. This position provides front-line customer service to students, alumni, parents, employers, faculty, staff, and the general public. The Administrative Assistant also supports internal operations by taking minutes during staff meetings and updating the Career Center’s digital signage with relevant resources, upcoming events, and featured job opportunities.

Additional responsibilities: